Volunteer Background Checks

Process Overview

The New Jersey State Police, Bureau of Investigation (SBI) has implemented a process modifying the procedure for volunteer youth organizations to obtain background checks on volunteers and employees. Those municipalities that require such checks for youth organizations should be aware of this new method for obtaining such checks, pursuant to P.L. 1999, c. 432 (C. 15A:3A-1).


The nonprofit youth organization (agency) must register with the Volunteer Review Operations (VRO) of the SBI and provide the following:

  • Agree with and Execute the Memorandum of Understanding
  • Federal Tax Exemption with the IRS - Letter of Determination
  • Short Form of Standing from the Department of Treasury; (Division of Revenue website)

Memorandum of Understanding

A municipality must enter into a Memorandum of Understanding (PDF) with the VRO to participate in the program. After registering, the VRO program will supply an organization specific identification number (VRN number, 6 digits), a Universal Finger Print Live Scan Form and detailed instructions for submission. The VRO will process the applicant fingerprint cards, review records, and respond to the registered agency with a letter reporting a recommendation of approval or denial.


Applicants are now required to use the State contract vendor Sagem Morpho Inc. which provides the electronic fingerprint live scan services for all background checks and appointments are required. All fees must be paid at the time of scheduling by credit or debit card; vouchers and personal checks are not accepted. 

Municipalities that require volunteer fingerprinting can require applicants to pay the cost themselves and reimburse them if warranted, or obtain a procurement card (NJ.A.C. 5:30-9A) and use the card for these transactions. View Criminal History Records information.

Completion of Process

Once the applicant is processed, the registered agency will not receive a copy of the applicant's record under this program. The VRO will review and make a determination based on disqualifiers enumerated in law. Applicants can challenge the decision and review the record by contacting the VRO at the phone number below.